This post answers the top questions I receive on the topic of wedding guest list and invitation cards planning, and starts our series on wedding invitations and planning for the wedding reception.
It’s common for brides-to-be to get excited about being newly engaged and start to verbally invite everyone they know to their wedding. Don’t make that mistake because you cannot un-invite some people to your wedding if you later discover that your budget can only accommodate few of those you previously invited. Instead, first make a guest list to know your limit.
The wedding reception is where most of your wedding expenses will go to (up to 40% or more of your overall budget) – the venue, decor, food, drinks etc. And everything about your wedding reception plans will be controlled by the number of guests you’ll have at your wedding – more guests means you’ll require more money in your wedding reception budget, and vice versa. So, making a wedding guest list (in advance) will help you to guest-imate the cost of your wedding whether you plan to get married in Nigeria or at a foreign destination. Planning your wedding guest list is critical to your getting your budget right – gives an idea of size of hall and quantity of food & drinks you require, as well as how much you need to budget for the invitation card.
It’s never too early to start making your guest list. Start right now – today!
5 Reasons to Make a Wedding Guest List Early
It’s important to decide how many guests you want to invite, and also write your guest list, early in the wedding planning process. Did you know that your wedding reception makes over 40% of your entire wedding cost, and you can determine a huge part of your wedding reception cost, just from making a guest list in advance? Find out how, below:
#1. Wedding Invitation Card Budget
When planning a wedding, creating a guest list is one of the first and most important things to do. You want to have a clear idea of how many invitation cards to print or order, and you also want to make a list of the people who you will address invitation cards to. In other words, you want to know how much to set aside as your wedding invitation cards budget. Besides, when you have a guest list, it’s possible to delegate other people to use the information on that list to write your wedding invites – so that you can get some rest or get busy on other wedding things to do.
#2. Food Budget
Your guest list also helps you estimate your food budget – after all, the head count at your reception is the biggest cost in your wedding budget. Start by deciding how much money you can afford to spend per guest on food at the reception, and use that amount to determine the number of guests you can invite. You need to have an answer when your wedding caterer or cake baker asks you “how many people” you want them to prepare the food for – so as to calculate your bill. Establish your reception food budget, and stick to it.
#3. Wedding Venue Budget
Make a guest list before choosing a wedding venue. Usually, event venue coordinators will ask “how many guests are you expecting?” – to get an idea of the room size and price to offer you. The wedding guest list gives you an idea for the size and budget of wedding venue (for church ceremony and reception) you should rent; and wedding venues are charged by their sizes. You should first come up with at least a number for your guest list before you start visiting possible ceremony and reception sites – a guest list guides you on the size of venue to choose, as well as how much to set aside for your wedding food budget. You don’t want to invite 300 hundred people to a reception venue that can only seat 200 people; you certainly don’t want to invite 300 people to a small church that will only seat 100 people.
#4. Wedding Souvenir Budget
Your wedding guest list will also give you an idea of the number of wedding souvenirs and favours to buy, as well as how much to budget for that.
#5. Overall Wedding Budget
When brides and grooms are looking for how to cut down their wedding budget to what they can afford, wedding planners always point them to look in the direction of their guest list, which controls up to 40% of how big or small the entire wedding budget is. Here’s the fact, when you trim down your guest list, you will realize significant reduction in your total wedding expenses.
More on the Importance of Planning Your Guest List
If you’re like most brides, compiling your guest list that matches your budget can be challenging — unless you have an open-ended budget and an unlimited size reception space. The only reason you will skip making a wedding guest list first is if you will be happy to see some guests leave with empty stomach because the food finished, or fanning themselves because the hall was too tight and hot. As impossible as that sounds, it happens in Nigerian weddings – and I’m sure you’ve been to a couple of such.
Apart from knowing who and who to add to your guest list, you also need to decide who should have a say in the process of compiling the guest list. Some common-sense rules apply, when allocating number of guests to groups of people. One of such rules is that anyone or a side of the family that contributes significantly to the wedding, or pays for the entire event, should be allowed to invite more people. However, it is advised that you negotiate the numbers with them. Also, before setting your guest list size, be sure it was mutually agreed between you and your fiance.
Finally, ensure sure to keep your guest list size within your set wedding budget – every single additional guest adds to the cost for your entire wedding, by way of cost of food, drinks and reception space.
Wedding Guest List Planning Takeaway
That’s our top 5 reasons why it’s critical to draw up a guest list early, and to use your budget (not by guessing) to determine the maximum number of guests you can cater for.
- Ensure to read the follow-up to this article, which teaches how to make the wedding guest list, from scratch.
Now, it’s your turn to talk back to me in the comments – have you decided how many people you want to have at your wedding? If so, how did you arrive at the number?