Step 4. Decide on How Many Guests to Invite (Wedding Reception Planning Checklist)
How many people are coming to the reception? Put a number to it, because the number of guests determines how big or small a wedding reception will cost. There’s a simple way we show our readers to use to figure out how many guests to invite (based on your wedding budget). The number of guests you expect will also determine:
- How big/ small a venue you should rent
- How many invitation cards to print
- How much food/ drinks you should purchase, and
- How many wedding souvenirs to buy.
Step 5. Choose the Place, Location & Book the Venue
Get a venue early enough, because the good venues get fully booked even 6 months to 1 year ahead. Decide on:
- Where will the wedding and reception take place- what country/ state? in Nigeria, abroad, in the village, what state/ city?
- What type of venue would you use for the reception – outdoor or indoor? hotel/ events center/ town hall / garden?
BONUS Reception Venue Planning Tips:
Whatever your choice, keep the following tips at the back of your mind:
- Know that the right wedding reception venue determines the flow of your wedding day, and a great reception starts from choosing the right reception space.
- When thinking of the wedding reception venue, be sure to find a place that is close to the church ceremony location.
- And, if your preferred wedding date is during the rainy season, an outdoor venue is your best bet.
READ ALSO: What to Look for in a Wedding Venue
Step 6. Plan the Wedding Outfits (for the couple, for guests)
- Will you have an outfit change during your reception? If so, how many times?
- Bride and groom – what would the bride and groom’s reception attire be like – formal? traditional? What colours?
- Your wedding gown – what style or shape? What type of sleeves/ type of neckline? How long do you want your bridal gown train?
- Will you have a separate dress for your reception?
- Your bridesmaids and groomsmen/ bestman – what style and colour would they wear?
- Your guests – will you have a dress-code or colour code for guests? How would you like them to wear – aso-ebi or not? Formal attire (e.g. black-tie affair/ a touch of purple / what colour?)
- What would your parents wear, and colour? Bride’s parents’outfit? Groom’s parents’outfit?
Bonus Wedding Outfit Inspiration: To help you decide on your Nigerian wedding outfit style inspiration for bride, groom, your wedding party and guests, check out the resources below:
- Wedding Fashion Styles for Brides and Female Guests (Photos)
- Men and Grooms’Wedding Fashion Styles (Photos)
Step 7. Decide the Wedding Reception Menu
- What food will you serve your guests? Will it be Nigerian food only, or will it be both Nigerian and continental dishes?
- How many different food types will be served (list them by names)?
- Will there be finger foods/ small chops? If so, how many types? Make a list of the small chops (by names) you want.
- What types of drinks will you serve? Wine, beer and soft drinks? OR Beer and soft drinks? OR Soft drinks only?
- How do you want guests to be served – sit-down meal or buffet style? Do you want guests to sit down and have hired waiters and waitresses to serve them? OR Do you want to have a buffet arrangement, so that your guests would walk to the food station to get food?
- If it would be buffet-style, do you want them to fetch the foods themselves (serve-yourself-style) or do you want to have hired attendants to serve them portions?
- NOTE: If buffet-style, and you’re inviting many guests, ensure to have more than one or more than two serving points – to avoid crowded queues and avoid guests waiting in queue for too long.
- NOTE: If it would be a sit-down meal style, ensure to hire as many servers as possible, so that everyone would be served in less time, without making the FOOD part of your program last longer than necessary.
Our Wedding Food Advice for Nigerian Weddings:
- If your fiance is not of your tribe or country, it’s a good idea to incorporate both the bride’s and groom’s culture and food into the wedding reception menu.
- Be sure to plan the wedding reception food according to your budget – no need to borrow for a wedding and later starve or drink garri every day after the wedding.
Step 8. Plan the Wedding Cake (Wedding Reception Planning Checklist)
What would your wedding cake look and taste like – the shape, height/ number of tiers, the colours, what flavours/ frosting type/ icing? When planning your wedding cake, ensure to avoid costly mistakes many brides usually make.
Glam Wedding Cake Tips:
- It’s a good idea to pick two or three pictures of wedding cakes you’d want your own cake to look like – see pictures from our latest wedding cakes spotted at Nigerian weddings;
- About cake colour combo, nothing is prettier and cheaper than a wedding cake in cream and white;
- Finally, know that great cakes are not necessarily the tallest – small, simple cakes are sometimes more beautiful than over-designed ones
MORE WEDDING CAKE PLANNING TIPS:
- 8 Common Wedding Cake Mistakes to Avoid
- How to Save Money on Wedding Cakes (11 Ways)
- How to Transform a Cheap Cake to Look Expensive (7 Ways)
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